Methods of Procurement

Methods of Procurement

Kogarah City Council uses various methods to procure goods and services. Where there is an existing SSROC or Government Contract that provides best value, Council prefers to utilise suppliers under these contracts. Where no contract exists or is suitable, quotations are sought. Quotes do not need to be publicly advertised, and council officers will contact suppliers directly to seek a quotation when the need arises. Suppliers are able to contact council officers to discuss a quotation without restriction. This is different to a tender, which has strict rules regarding direct contact.

Tenders

In relation to goods and services with a value over $150,000, Council must go out to public tender. Council may choose to go out to tender for a lesser value, if it sees the need to.  With a public tender, the rules of engagement are clearly stated within the tender documents that are prepared by Council.  A tender will also clearly set out Council’s requirements, and what criteria Council will use to evaluate tenders and choose a supplier. A successful tenderer must carefully address each criteria contained in the tender document.

Kogarah City Council has now moved towards electronic tendering. If you are interested in becoming a potential supplier you can register your details to access current tenders, and to set up notifications when future tenders are released. To register go to www.tendersonline.com.au/kogarah.

Request for Information (RFI) and/or Expression of Interest (EOI)

On occasion Council will go out to the market to explore specific and unique requirements. Often referred to as an RFI or EOI, it is usually the first stage of a complex tender and allows council to prequalify suppliers who are likely to be capable of fulfilling the requirements through a formal tender.